In my department, all staff have read access to this folder, but some users have both read and write access. In the example shown, I have created the Notebook in ‘Ophthalmology Shared Documents’.
Equally, if you want other users to just have read access, the other users should only have read access to the directory you place the file in. If you want users to be able to edit the Notebook, they will need read and write access to the folder where you save the file. This last step is important, as the location will need to be accessible to all users who should have access. Give the Notebook a name and then browse to the location you want to put the file. Then choose to store your Notebook on the ‘Network’. The user interface from the latest version is similar enough to the 2010 version that users of a newer version should still find this guide helpful.įigure 1 shows creation of a typical shared Notebook. Many later versions exist, and all offer the features described here (and more). In recognition of the varied versions available to readers in their working environment, this article will concentrate on using the older OneNote 2010 version. The file will not be locked for editing, if it is already open by another user. Unlike the 2010 versions of Excel and Word, OneNote supports this type of editing. This allows the simultaneous editing of information by multiple users. In that context it is straightforward to give several members of a team full access to a OneNote repository. This article will cover this type of basic usage of the software as a stepping stone to using OneNote as a shared and collaborative tool. Put simply, it allows storage and organisation of information on different topics.Īn example of use might be to store notes taken in different conferences for later reference. Used in isolation it is an easy to use and powerful information gathering application. For this reason it is likely that you will have access to it in your work environment. Much like Outlook, Word, PowerPoint and Excel, OneNote is part of Microsoft Office.